Do we need to manually enter each tutor's subjects and availability during setup?

For Tutoring Services

Yes, at least at a summary level, because that information is what lets Voksha match a student to the right tutor instead of just taking a message. For each tutor, you provide the subjects and grade levels they teach (for example, Algebra 2 and Pre-Calc for grades 9-11, or elementary reading intervention), any specialties like SAT, ACT, or AP Chemistry, and a general availability window such as weekday evenings and Saturday mornings. Voksha uses this to answer a parent's first question accurately on the call, rather than promising a slot or subject match that does not exist and forcing a callback later. You do not need to enter live, minute-by-minute calendar availability by hand if your tutors already keep their schedules in Google Calendar, Outlook, or Calendly, since Voksha checks against those calendars directly when booking a session or trial. What you do need to keep current is the roster itself: when a tutor leaves, changes subjects, or picks up a new specialty like reading specialist work, that update needs to happen in Voksha's setup, the same way it would need to happen in TutorCruncher or TutorBird if you used those instead. Centers with 5 to 20 tutors across multiple subjects get the most value from doing this thoroughly upfront, since subject and grade mismatches are one of the biggest sources of wasted trial sessions and parent frustration. A single-tutor or single-subject operation has far less to configure, since there is only one match path for every call.