24/7 Appointment Scheduling for PT Clinics
Injury victims and post-surgery patients need immediate PT scheduling. Voksha answers 24/7, books sessions, handles insurance verification, captures physician referrals, and manages cancellations—filling your schedule without front desk burnout.
Challenges Physical Therapy Clinics Face
Sound familiar? You're not alone.
Missing new patient calls after hours—injury victims calling from ER or after surgery at night
Physician referral faxes sitting unprocessed—losing post-op patients to clinics who call within hours
Front desk overwhelmed during peak hours—juggling check-ins, phones, insurance, and scheduling
New patient no-shows without proper intake—missing injury details, insurance verification, physician orders
Appointment cancellations within 24 hours—losing revenue from unfilled time slots
Insurance authorization chaos—spending hours on hold verifying PT coverage and visit limits
Treatment plan completion falling through—patients missing sessions and not rescheduling maintenance
How Voksha Solves These Problems
Built specifically for physical therapy clinics.
24/7 appointment scheduling—book initial evaluations, therapy sessions, and follow-ups based on therapist availability
New patient intake—collect injury details, physician referral, insurance, medical history before first visit
Insurance verification—check PT coverage, copays, deductibles, visit limits, authorization requirements
Physician referral follow-up—call patients immediately after receiving referral fax/order
Appointment reminders and confirmations—reduce no-shows with automated calls/texts
Cancellation management—handle cancellations within policy and fill spots from waitlist
Treatment plan completion—schedule remaining sessions and maintenance visits automatically
Common Use Cases
See how physical therapy clinics use Voksha every day.
Appointment Booking
Schedule PT evaluations, therapy sessions, and follow-ups 24/7 based on therapist specialization and availability.
New Patient Intake
Collect injury details, physician orders, insurance information, and medical history before first appointment.
Insurance Verification
Verify PT coverage, authorization requirements, visit limits, and patient financial responsibility.
Referral Management
Follow up on physician referrals immediately to schedule patients before competitors contact them.
"We were losing 15-20 referrals weekly because we couldn't follow up same-day. Voksha now calls patients within 30 minutes of receiving referral orders, books appointments instantly, and our new patient volume doubled. Therapist schedules are fully booked 4 weeks out."
Frequently Asked Questions
Everything you need to know about Voksha for physical therapy clinics.
How does Voksha handle PT new patient intake?
Voksha collects comprehensive information—injury type and date, symptoms, physician referral details, insurance coverage, medical history, previous PT, and goals. This information syncs to your EMR before the patient arrives, allowing therapists to prepare treatment plans.
Can it verify PT insurance benefits?
Yes. Voksha checks with major insurance carriers to verify PT coverage, authorization requirements, copays, deductibles, and visit limits. Patients know their financial responsibility upfront, reducing billing disputes and no-shows.
Does it integrate with PT EMR and scheduling systems?
Yes. Voksha integrates with WebPT, Clinicient, FOTO, TheraOffice, and other platforms. Patient information, appointments, referrals, and insurance details sync automatically.
How does it capture physician referrals faster?
When your clinic receives a referral fax or order, Voksha calls the patient within minutes—often before competing clinics even see the referral. This speed ensures you capture post-op and injury patients before they book elsewhere.
Can it reduce appointment no-shows?
Yes. Voksha sends automated reminders 24-48 hours before appointments. Patients can confirm, reschedule, or cancel—allowing you to fill open slots and maximize therapist utilization. This typically reduces no-shows by 40-50%.
Capture Every Referral Before Competitors Do
Join hundreds of physical therapy clinics already using Voksha to grow their business.
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